Shift will be 0700 - 1530 Weekends off

Main accountabilities include:

• maintains an uncompromising dedication to providing high quality service to all our customers at a fair and reasonable price. This is achieved by accomplishing all duties in accordance with established airline regulations.
• Input inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.
• inputs inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.
• Performs analysis of (loss/gain) in the AUS fuel system daily.
• Responsible for reconciling daily book inventories by individual supplier.
• Validates airline, fueling agent and supplier information on the into-plane tickets for accuracy against forecasted information provided by suppliers.
• Needs to demonstrate speed and efficiency in operating office equipment.
• Handle requests by AUSfuel’s customers to research past transactions, provide additional copies, explain various accounting treatments, etc.
• Responsible for performing daily system back-ups to provide protection against potential hardware problems.
• To validate monthly closing reports to ensure that monthly summaries add up to daily totals.
• Run end-of-month program to clear files for the following month.
• Produces and distributes the following daily:
• Gross Daily Supplier Inventory report
• Airlines Issues – Airlines as requested
• Fueling Agent Issues – Fueling Agents
• Truck rack report – Fueling Agents
• Timing: These reports are to be produced daily from 8 AM – 3PM and distributed from 3 PM to 4:30 PM.

1. Distribution of fueling into-plane tickets are as follows:
2. Domestic

• Green copies of tickets to be mailed to suppliers
• Blue copies are retained for seven years

1. The following activities are to be performed routinely during AUSfuel’s monthly closing process:
2. Perform Monthly Account Reconciliations on all Balance Sheet Accounts
3. Monthly closing activities processing ASIG’s Accounting payable.
4. Run all monthly closing reports.

• Prepare monthly member billing reports on the first of each month.
• Work on special projects as requested.
• Allother reasonable tasks as requested by department managers and/or the General Manager
• This is not necessarily an exhaustive list of all responsibility’s skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, i.e. emergencies, changes in personnel, workload, rush jobs or technological developments.

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.

Qualifications and Experience

• High school graduate with basic computer and calculator knowledge.
• Prior experience in Accounting/Inventory reconciliation considered a plus.
• Four (4) weeks required to learn details of the job. Three (3) months required to perform the job with minimum supervision. Experience in the job requires learning responsibilities of all phases of the AUS fuel “Fuel Management System” (FMS), inventory system and reporting of such.
• Planning and organization major skills required in the preparation of inputting the fuel inventories and reconciling on a daily basis all fuel dispensed at the airport.
• There is considerable variety in the job. It is necessary that clerical and computer entries be accurate to avoid costly mistakes in the resulting reports. These fuel accounting and inventory reports are the basis of the fuel movements necessary to meet the operational requirements of the airlines.
• Must understand the operation of computer systems and computer printers. Inputs into the computer must be accurate.
• Must work well with all other employees within the company as well as oil company, airline, and into-plane fueling agent personnel. Contact with these individuals is extremely important to this operation.
• Average involvement in this position is mainly demonstrated in day-to-day dealings with the above-mentioned personnel.
• Supervision is almost always available. Consults with the General Manager and Operations Manager on any unusual situations. No supervision of others is required.
• This job represents contact mainly with oil companies, airlines, and into-plane fueling agents. The primary responsibility of this worker is to support the accounting personnel and the Manager Fuel Accounting.
• Must be 18 years of age or older
• Possess and maintain a valid US drivers license with a clean driving record
• Pass pre-employment drug screen and all pre-employment testin
• Able to lift push or move up to 70 pounds.
• Ability to proficiently read, write and speak English
• Must be available and flexible to work variable shifts including weekends and holidays
• Ability to read and interpret management level documents

Knowledge, Skills, and Abilities

• Ability to learn quickly.
• Ability to understand and carry out oral and written instructions and request clarification when needed.
• Strong interpersonal skills
• Ability to work as part of a team.
• Ability to build relationships.